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Select the destination folder or destination application from the Scan To pop-up menu. Click Scan. NOTE: Item names and assignable values listed here may vary depending on the machine.
Resolution Select the resolution for your document. Use Custom Size Select this check box to customize the document size when scanning from the Flatbed. Scan To Select the destination folder or destination application. Name Type the prefix text for the name of the scanned image. Format Select the file format of the scanned data. Combine into single document When you select PDF or TIFF for the file format, select this check box to scan and save a multiple-page document as one file.
Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. Copy a Document 1. If you are copying multiple pages, we recommend using the ADF. Press Copy. Use the dial pad to enter the number of copies you want. The LCD displays:. Brightness Increase the brightness to make the text lighter. Decrease the brightness to make the text darker. Contrast Increase the contrast to make an image clearer. Decrease the contrast to make an image more subdued.
Change the Copy Quality Select the copy quality for the type of document you are copying. Press Options. Press p or q to select the Quality option, and then press OK. Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. Press p or q to select the enlargement or reduction ratio you want, and then press OK. NOTE: Auto sets the machine to calculate the reduction ratio that best fits the size of paper.
Adjust the Copy Contrast If your document is very light or very dark, changing the contrast may improve the quality of the copy. Press p or q to select Contrast, and then press OK. Press t or u p or q for some models to select a level of contrast, and then press OK. Adjust the Copy Density Brightness Adjust the copy density to make copies darker or lighter.
Press p or q to select Brightness, and then press OK. Press t or u p or q for some models to select a level of brightness from Light to Dark, and then press OK. Make N in 1 Copies Using the Page Layout Feature The N in 1 copy feature saves paper by copying two or four pages of your document onto one page of the copy.
Press p or q to select Page Layout, and then press OK. If you placed the document in the ADF, the machine scans the pages and starts printing. If you are using the scanner glass, go to the next step. After the machine scans the page, press 1 to scan the next page. Place the next page on the scanner glass, and then press OK to scan the page. After the machine scans the page, press p to select the Yes option.
Sort Copies Sort multiple copies. Press p or q to select Sort, and then press OK. For more information, see the Safety Guide. Place an identification card face down near the upper left corner of the scanner glass.
Press ID Copy. The machine scans one side of the identification card. After the machine has scanned the first side, turn over the identification card. Press Start to scan the other side. Copy on Both Sides of the Paper 2-sided Copy Reduce the amount of paper you use by copying onto both sides of the paper. As soon as the telephone line is free, the machine starts dialing and sending.
If you want to send an important document immediately without waiting for the machine to retrieve the scan from its memory, transmit the fax quickly by turning on Real Time TX. You can cancel a fax job that is stored and waiting in the memory. Press Fax. If you are faxing multiple pages, we recommend using the ADF. Enter the fax number. The machine scans and sends the document. If you placed the document on the scanner glass, follow the instructions in the table: Option Description Yes To scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass.
Press OK to scan the page. The machine sends the document. Most settings are temporary and the machine returns to its default settings after you send a fax. Press p or q to display the Fax option, and then press OK. Press p or q to display the Setup Send option, and then press OK. Press p or q to display a setting you want, and then press OK.
Press p or q to display a option you want, and then press OK. After the setting is accepted, the machine asks if you want to change more settings. Press q or Resolution for certain models to change the resolution.
Press p or q to display the Standard, Fine, S. Fine, or Photo option, and then press OK. Resolution Description Standard Suitable for most typed documents.
Fine Good for small print and transmits a little slower than Standard resolution. Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission time.
Press p or q to display the Contrast option, and then press OK. Option Description Auto For most documents the default setting of Auto will give the best results. Auto automatically chooses the appropriate contrast for your document. Light Select Light to make the faxed document darker.
Dark Select Dark to make the faxed document lighter. Press Hook and listen for a dial tone. Dial the fax number you want to call. When you hear the fax tone, press Start. Press p or q to display the A4 option, and then press OK. Ask the other party to wait for fax tones beeps and then to press the Start or Send button before hanging up. Replace the handset of the external telephone. The LCD shows the new job number.
The number of pages you can scan into the machine's memory varies depending on the type of data. NOTE: If an Out of Memory message appears while scanning the document, press the button shown in the table to send the scanned pages, or to cancel the operation.
Group numbers include many stored Address Book numbers One Touch Dial numbers and Speed Dial numbers in some models for easier dialing. Enter a number, and press OK. Repeat this step to enter the all the numbers you want to broadcast to. Press p or q to display the Remaining Jobs option, and then press OK. The LCD will display the Broadcast job number followed by the fax number being dialed for example, and the broadcast job number for example, Broadcast Press p or q to display the fax number being dialed or the broadcast job number, and then press OK.
Press the option shown in the table to cancel or exit the cancel process. Option Description 1 The machine cancels the fax currently being sent. If you canceled the fax currently being sent, the LCD will ask you if you want to cancel the broadcast job.
Press the option shown in the table to cancel the broadcast job or exit the cancel process. Option Description 1 The machine cancels the broadcast job. If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory. Press p or q to display the On option, and then press OK. When finished, press 2. Press p or q to display the Overseas Mode option, and then press OK. On The Overseas Mode will be active. Off The Overseas Mode will be inactive. Press p or q to display the Delayed Fax option, and then press OK.
Enter the time you want the fax to be sent. For example, enter for PM. NOTE: The number of pages you can scan into the memory depends on the amount of data printed on each page. Press p or q to display the Coverpage option, and then press OK. Press p or q to display the Setup option, and then press OK.
Press p or q to display a option in the table, and then press OK. Option Description On Select this option to add a cover page to outgoing fax. Off Select this option if you do not want to add a cover page to outgoing faxes. If you selected On, Press p or q to display comment options, and then press OK.
Enter the number of total pages using the dial pad, and then press OK. Press p or q to display the Message option, and then press OK. Press p or q to display the 5 or 6 option to store your own comment, and then press OK.
Enter your own comment using the dial pad, and then press OK. You can set the machine to hide the destination information on the LCD. Press p or q to display the Destination option, and then press OK. Press p or q to display the Hidden or Display option, and then press OK. Press a options in the table to cancel or continue the fax job in progress. Option Description 1 The machine cancels sending the fax job. The LCD displays the number of jobs waiting in the memory to be sent.
Press p or q to display the job you want to cancel, and then press OK. Press the options in the following table to cancel or exit the cancel process. Option Description 1 The machine cancels the job. You can use only one Memory Receive option at a time. The number of rings is set in the Ring Delay option.
You may want to change the Ring Delay before using these modes. To receive a fax in Manual Mode, lift the handset of the external telephone or press Hook. When you hear fax tones short repeating beeps , press the buttons in the table to receive a fax. Use the Easy Receive feature to receive faxes when you have lifted a handset on the same line as the machine. Will you be using a Distinctive Ring number for receiving faxes?
Will you be using Voice Mail on the same telephone line as your Dell machine? If you have Voice Mail on the same telephone line as your Dell machine, there is a strong possibility that Voice Mail and the Dell machine will conflict with each other when receiving incoming calls.
Will you be using a Telephone Answering Device on the same telephone line as your Dell machine? Your external telephone answering device TAD will answer every call automatically. Voice messages are stored on the external TAD and fax messages are printed. Will you be using your Dell machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Select Fax Only Mode as your receive mode. Will you be using your Dell machine on the same line as your telephone? Choose Manual Mode as your receive mode. You control the telephone line and must answer every call yourself. Press p or q to display the Setup Receive option, and then press OK. Press p or q to display the Receive Mode option, and then press OK. Press p or q to display the Ring Delay option, and then press OK.
Press p or q to select the number of rings you want the line to ring before the machine answers, and then press OK. NOTE: If you select 00, the machine will answer immediately and the line will not ring at all available only for some countries. Press p or q to display how long the machine will ring to alert you that you have a voice call, and then press OK. If Easy Receive is On: The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset.
Your machine will do the rest. If Easy Receive is Off: If you are at the machine and answer a fax call first by lifting the external handset, press the buttons in the following table to receive the fax. Press p or q to display the Easy Receive option, and then press OK. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. Press p or q to display the Auto Reduction option, and then press OK.
Ask the other party to place the document in their machine and to press the Start or Send button. When you hear the CNG tones slowly repeating beeps , press Start. Press 2 to receive a fax. Replace the external handset.
The machine can register up to fax or telephone numbers from the caller ID memory. The Caller ID feature is not available in some countries. Press p or q to display the Register option, and then press OK. Press p or q to display the number you want, and then press OK. Press 1 to register the number. NOTE: To go back without registering the number, press 2. Press p or q to display the Delete option, and then press OK. The machine displays the numbers in the blocked list.
Press p or q to display the number you want to delete. Press 1 to delete the number. NOTE: To go back without deleting the number, press 2. Press p or q to display the Print Report option, and then press OK. Press p or q to display the Fax Forward option, and then press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to. Enter the forwarding number using the dial pad up to 20 digits , a One Touch button, or p and the three- digit code, and then press OK.
Press p or q to select on or off for the Backup Print setting. Retrieve your stored fax messages from a fax machine at another location using the Remote Retrieval commands. Your machine will print a backup copy of each stored fax. Press p or q to display the Fax Storage option, and then press OK. If a backup copy has already been printed, it will not be printed again. Press p or q to display the Off option, and then press OK.
Press p or q to display the Print Fax option, and then press OK. Remote Retrieval Use Remote Retrieval to call your machine from any touch-tone telephone or fax machine and use a remote access code and remote commands to retrieve fax messages.
Before you can use the remote access and retrieval features, you must set up your own code. Press p or q to display the Remote Access option, and then press OK. Then press OK. Dial your fax number from a telephone or another fax machine using touch tone. When the machine gives two short beeps, enter a command. Press 9 0 to reset the machine when you are finished. Hang up. If you 4 Fax Forwarding number hear three short beeps, you cannot make a change 6 Fax Storage because something has not been set up for example, a Fax Forwarding number has not been registered.
You can register your Fax Forwarding number by entering 4. After you register the number, Fax Forwarding will work. If yes, you will hear one long beep. If not, you will hear three short beeps. Wait for the long beep, then hang up. Dial your fax number. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you.
However, press if you want to create a pause. Hang up after you hear your machine beep. Your machine will call the other fax machine which will then print your fax messages. When you hear two short beeps, press 9 5 4. Wait for the long beep, enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter.
Press 9 0 to stop Remote Access when you have finished. Incoming faxes will be stored until the machine's memory becomes full or until paper is loaded in the paper tray. When the memory is full, the machine will stop automatically answering calls.
To print the faxes, load paper in the tray. Press all digits of the fax number. Press the One Touch button assigned to the fax or telephone number you want to dial. Press the dial pad buttons for the first few letters of the name, and then press OK. Press 1 or 2 to select the call history list you use, if required. Press p or q to select the number you want to dial, and then press OK. If you have Touch Tone service, you will not need this feature to send tone signals.
Press Hook. Any digits dialed after this will send tone signals. When you are finished with the call, the machine will return to the Pulse dialing service. This feature is available only in the USA and Canada. The calls are usually passed down or 'rolled over' to the next available telephone line in a preset order.
Your machine can work in a rollover system only if it is the last number in the sequence, so the call cannot roll away. Do not place the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a dedicated line. The two telephone numbers can be on separate jacks RJ11 or combined into one jack RJ Your machine must be plugged into an RJ11 jack.
RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black, red, green, yellow. To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine. There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks.
Or, you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it. The third way is the easiest: Buy a triplex adapter.
You can plug a triplex adapter into an RJ14 outlet. If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter. Triplex adapter. You will need at least three telephone line cords, the one that came with your machine and two for your external two- line TAD.
You will need a fourth line cord if you add a two-line telephone. Place the two-line TAD and the two-line telephone next to your machine. Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack of the machine.
Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the EXT. Triplex Adapter b. Two Line Telephone c. Machine You can keep two-line telephones on other wall outlets as always. There are ways to add a two-line telephone to the machine's wall outlet. Rates may vary depending on the time and destination.
To take advantage of low rates, you can store the access codes of long- distance carriers and credit card numbers as Address Book numbers.
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